Hi Gabriel, I am a beginner in this system as well. I will write a proper post one day about how I went about everything.
One concept that worked for me, was to layout all the categories and area in Trello boards. No one else does it this way, I just used a free tool I had on hand. I have a 00-19, 20-29 and 30-39 boards (because of how trello is vertical).
Then I decide what headers fit where, one header per card. Then I can move the cards around. I ended up moving a whole bunch of stuff from 14 My Online Life to 20-29 where my media is stored, which I reclassified Software and Games as Media.
Then the first thing I did, was take my messiest stuff and started organising that first. That was my inbox, I destroyed all my old Gmail filters and labels and rules, and recreated them with the J.D. system.
Targeting emails first was smart for me, because if you spend time creating the proper filters, then once you archive an email and remove it from the inbox, it is automatically going to go into the right label.
I got to inbox zero (!) and next focus was my tasks, which were very disorganised, across Google Tasks, old Trello boards, in my calendar as appointments… I destroyed all that and created a new system in TickTick app.
I’m now setting up a NAS unit and only now sorting the actual file system, especially media. After that, I need to re-organise my Bookmarks in raindrop.io (just started this huge process) then go through 15 years of Microsoft Onenote Notebooks and organise what I want to keep, according my numbering system.
As I use it more, I learn more about which folders are really important, and which I don’t use at all (because I copied from other users)… so I will keep pruning and tweaking - just get started somewhere and eventually it will make more and more sense.
