Organizing minutes of meetings for an association

10-19 Concepts 11 Core Concepts
2

In cases like this where date is the primary key – the most useful sorting value – I think it’s worth just using the date. Similar to how I use my 12 People & orgs category, you could still allocate IDs but put them at the end. That way any sorting issues are moot but you still get the benefit of an ID for use elsewhere.

10-19 Governance
   11 Meetings
      2007-01-01 Annual meeting [11.001]
      2007-02-14 Board meeting [11.002]
      2007-02-16 Member meeting [11.003]
      ...
      2023-07-03 Member meeting [11.261]

I’ve extended the three digits for the ID there, assuming 1,000 will cover it?

For ease of browsing you could pop a yyyy folder in 11 Meetings. But just keep the IDs as-is.

Your system should also work, this is one of those cases where you have to break the rules in the way that makes most sense in the brains of your users.

Hmm or if you’re confident that you’ll only have 8/year you could use an ID structure like:

  • 11. category
  • 07 year
  • xx ID

So you end up with 11.0701. Which is just your idea but shortened. Now your ID has a bit of semantics embedded. But you are limited to 9 meetings otherwise it gets messy. I don’t love that.

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