Hello! I stumbled across the JD system while I was trying to improve my creative workflow. That got me down the rabbit hole of note taking and Obsidian, and this article (Eleanor Konik on Folders and Tags ) which nudged me towards getting my notes and files organized.
But I also have a ton of documents from the past, oh, 25 years that are in a system that’s increasingly brittle. So I’ve been digging into the JD system even more for that.
My goal is to have one system to rule them all, so have been working on it for several days now and I think I have something that just might work. My conundrum is having one system that lives inside and outside Obsidian.
I’d love some feedback from the folks here to see if I’m repeating some ‘bad’ practices.
What’s it for?
- One filing system for all my electronic documents.
- Top priority is supporting a workflow where I capture thoughts and ideas and wrestle them into content that supports my various projects.
- Secondary priority is to have the same system provide a place for all my other ‘stuff’, from podcast episodes I create to programming projects to personal documents and media.
What am I organizing?
- I’m building out my notes / creative writing in Obsidian.
- I’ve also got a large file system in OneDrive, for my work projects including a podcast, several online communities, consulting and coaching clients, etc. etc. Lots of audio and video files in there.
- personal media files (photos, videos, music) are on an external NAS.
First draft
OK, this is really like my fourth draft, but it’s the first one I’m sharing. I’m going with a three digit ‘project’ number at the start.
000 - overall Meta (Notes about this system, etc.)
100 - Personal
this would be a Area/Catalogue structure that fits my personal stuff, like the kids, hobbies, etc. etc
- 00 - 09 Meta
- 10 - 19
- 90 - 99 Media
** 91 - Photos
** 92 - Music
** 93 - Videos
200 - The Creative Engine
A different A/C Structure to drive my creative work. This structure leans on Eleanor Konik’s organization structure. 99% of these documents will be in my Obsidian vault.
- 00 - 09 Meta
- 10 - 19 Indexes
- 20 - 29 Entities
- 30 - 39 Reference
- 40 - 49 Information / ideas
- 50 - 59 Products
- 60 - 69 Journals (_my daily / weekly journals)
- 70 - 79 Trackers and Logs
300 - Projects
_ numbers increment as new projects are added._
I expect having some different A/C structure depending on the project project. A project that is a business will be different than a website, for example.
301 - Mark Dyck Community Projects (my consulting business)
302 - Orange Boot Bakery (my former retail bakery, but I use lots of the old files.)
303 - Rise Up Podcast
- 00 -09 Meta
- 10 - 19 Admin
- 20 - 29 Components / Templates
- 30 - 39 Episodes one subfolder per episode (170 episodes and still growing)
- 40 - 49 Finance
- 50 - 59 Marketing
304 - Bakers4Bakers.org (an online community I founded)
305 - Consulting client A
306 - Web development project A
307 - consulting client B
308 - markdyck.co website
Nagging doubts
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Will having a different Area/Category structure for different types of projects make it impossible to remember where anything is?
-
What do I do with projects that are complete / dead? I see my project list growing but only having 10-12 active at a time. Will my file system be full of deadwood, or do you ‘pull’ the files into some sort of Archive folder?
(I see mention of Archives in the docs. I could create a ‘900 - Archives’ area and pull the project folders into it as needed. It’ll be weird having a “300” project in a 900 level folder but it’ll work, I guess.)
What do you think?